Present: John Roberts (Berkeley), Manuel Erviti (Berkeley), Raymond Heigemeir (Stanford), Jerry McBride, Mimi Tashiro (Stanford), Michael Colby (Davis), Eunice Schroeder (Santa Barbara), Stephen Davison (UCLA), Joan LoPear (UCLA), Gordon Theil (UCLA), Liza Vick (Riverside), Ken Calkins (San Diego, recorder)

1. Updating the Serials List

Budget cutbacks are pressing the need to update the UC/S collective list of music serial subscriptions--see the Serials Agreement and list at http://gort.ucsd.edu/ucmusic/. The list has not been updated since 1995, and Melvyl does not reflect current subscriptions. Manuel has prepared a current serial list for Berkeley; others will need to do likewise for their libraries.

Updates should include titles for subscriptions added since 1995 and identification of journals available in electronic form with years of coverage. Michael will lead a subgroup with Stephen and Ken to work with submitted updates and produce a current collective list. Ken did not find the database used to generate the existing lists on the disc of inherited files or on the server, but he will contact Garrett to see if he kept a copy of it somewhere. [I have not heard back from Garrett yet -KC]

ACTION: Someone at each library will need to compare its current music serial holdings against the existing UC/S list and send the updates to Michael. This action should be completed this spring to be ready for the 2003-4 fiscal year.

2. ILL of Recordings using CD-R

UCSB has provided some interlibrary loan service for LPs using CD-R. David Seubert oversees the CD-R creation and ILL staff handles the administration. Eunice asked if other campuses would also participate to establish this ILL service among us. Some campuses cannot participate at this time and others will decide individually. Streaming files could be an alternative to CD-R.

3. CDL Tier Purchases

CDL recently took on IIMP Full Text funding as part of a larger Proquest package. They have not responded to the RISM funding request; Stephen will check with Lorelei Tanji to make sure it is slated as a Tier 1. RISM, RILM, and RIPM could be approached as a package deal through NISC. Tier 2 priority requests are the Music Index and New Grove. New streaming audio subscription databases such as Classical.com, New World or Naxos could also be considered.

4. Round Robin

STANFORD: Jerry McBride was introduced and welcomed to the group--his appointment as Head of the Music Library will begin July 2003. Significant budget cuts are expected. The remote storage facility is scheduled to open this November. Earthquake damage to the Center for Computer Research in Music and Acoustics building is being repaired.

BERKELEY: Additional significant collection budget cuts are expected. The new Hargrove Music Library building construction is underway, scheduled for completion this November with a January move in date. The Music Library website offers photographic views of the construction progress.

DAVIS: The Mondavi Center for Performing Arts construction was completed. Migration to an ExLibris release 15.3 is underway.

SANTA BARBARA: The Music Department lost two faculty members very supportive of the library, but some new appointments also seem supportive. LPs are still being collected as space remains. A support staff position was upgraded 25% to 75% FT. The campus capital campaign includes a new facility for the Main Library, and the art collection may eventually move to this new facility with music taking over the existing arts branch site.

IRVINE: Liza has established a music scores approval plan. The Music Department was placed under receivership, now co-chaired by faculty from outside of the department.

UCLA: Mid-year budget cuts were implemented and principles for future cuts are being developed. Bids and evaluation are underway for a new ILS to be up by 2004. Due to space shortage, 1/3 of the Music Library collection is now in SRLF. Ten laptops are available for lending and can be used for wireless access to listening reserves. Digital projects are sheet music digitization, the Strachwitz Frontera Collection of Mexican American Music-a lawyer is working on copyright issues, and the OAI metadata harvesting project.

SAN DIEGO: Vivendi Universal Net USA donated 33,800 CDs that they had acquired for a streaming enterprise. The content is about 75% popular music, including much jazz and Latin American music, and about 25% mainstream classical, in sum complementing the existing CD collection strengths in post-1950 art music. Funding was approved for accelerated copy cataloging to get most of the collection in the local catalog by the end of the summer; these cataloging records will not appear in Melvyl until the copy is reviewed. Development staff are working on a press release.