UC/STANFORD MUSIC LIBRARIANS
FEBRUARY 8, 1996 MEETING
SEATTLE, WASHINGTON

PRESENT: UCB: John Roberts, Judy Tsou, Beth Rebman, Mary Kay Duggan; UCD: Michael Colby; UCLA: Gordon Theil, Steven Fry, Joan LoPear, Stephen Davison; UCSB: Susan Bower; UCSD: Garrett Bowles; STANFORD: Mimi Tashiro, Phil Schreur.

ABSENT: Representative from UC Irvine, UC Riverside, UC Santa Cruz.

  • Gordon called the meeting to order with apologies for not calling a fall meeting.

  • The first agenda item was the serials project. Gordon announced that Brian Schottlaender has informed him that the collection development officers have signed off on the agreement. Brian had also noted that as CDC liaison he should be attending our meetings; we can expect to see him at future meetings. Susan reported that she has received notice of some cancellations and has incorporated them into the online version of the list she is keeping. She also mentioned that UCSB is just entering into a new cancellation project, with music facing a 10% cancellation. She commented on the problems involved in sending updates to the rather lengthy list. It was proposed that the current version of the list be maintained on the UC/SML web page. Gordon commented that we should compile data on serials titles canceled as a result of the serials project; this would reveal that the purpose of the agreement--shared resources--is being fulfilled.

  • At this point Gordon introduced the new member of our group, Stephen Davison, Librarian for Special Collections and Systems in the Music Library at UCLA. It was noted that Mr. Fry is "Steve" and Mr. Davison is "Stephen."

  • Christine Clark of Theodore Front Music joined us to outline her proposal for a cooperative purchase program. Front has set up a similar project for Ohio Link, a consortium of Ohio libraries. The goal of the project is a cooperative collection development program for scores published in North America of 20th century North American composers, in order to avoid duplication and share resources. This would require each campus to set up a blanket order approval plan and Front would coordinate, possibly making the list of new titles sent available over a web site (currently under development).
    After Christine's departure, there was some discussion. Steve commented that much North American material is going to SRLF. Garrett noted that the problem with contemporary composers is with hard to find material; perhaps we should be looking at that instead of this program. John felt that we should pursue a co-operative project on contemporary composers in the near future, but that what we do need not have a connection with Front. Susan mentioned that she had to cancel both of her 20th century approval plans and selection is now done on a title by title basis.
    The discussion then took the direction of looking at what the group felt we should address now, since the cooperative agreement for serials is in place. Two two possible projects arose, contemporary composers or sets and series. The group reached a consensus that the contemporary composers project should be pursued. Gordon proposed that a working group, to be headed by Garrett, should present a proposal at our next meeting. Gordon will tag two other people to serve and draft a charge for the group.

  • Melvyl issues were then discussed. We agreed that, having responded to DLA with our needs for Melvyl improvements, no further action was needed here at this time. Discussion of RILM over FirstSearch followed. Although Melvyl had planned to mount RILM over FirstSearch as of March 1, RILM is not expected to be ready at that time. OCLC has announced that they hope to have it ready sometime in March. John mentioned that the appointment of task forces and liaisons for RILM indicated DLA's intent to mount the file when available. Gordon will check with Brian. The group will co-ordinate the progress of the task forces via email. A brief discussion of the International Music Periodicals Index announced by Chadwyck-Healy followed.

  • After a heated discussion on the appointment of a new chair for the group, it was determined that the appointment of chair shall be for two years and that the position should rotate between a northern and southern campus. Michael agreed to serve as chair and Stephen agreed to serve as secretary.

  • A discussion of the group's web page, maintained by Garrett, ensued. It was agreed that the serials list and an archive of the group listserv should be mounted on the web page. Additionally, appropriate documentation should be forwarded to Garrett for mounting so the page can serve as a clearinghouse for the group. Garrett requested that the group look at the links on the web page and send him any necessary fixes. Linking of our public web pages was slated for discussion at a future meeting.

  • Updates
    Susan gave an update on the Todd Collection at UCSB. Garrett mentioned a grant the UCSD Library had received for a digital audio reserve project. John mentioned that a similar proposal was planned at UCB. Judy mentioned that some of the finding aids from the her project are available over the UCB Sun site.

    The meeting closed with plans for the next meeting to be held in October or November.

    ACTION ITEMS: