PRESENT: UCB: John Roberts, Judy Tsou, Beth Rebman; UCD: Michael Colby; UCLA: Gordon Theil, Steven Fry, Darwin Scott; UCR: John Tanno; UCSB: Susan Bower; UCSC: Marion Taylor; UCSD: Garrett Bowles; STANFORD: Mimi Tashiro, Phil Schreur.

ABSENT: Representative from UC Irvine.

1. Gordon called the meeting to order at 6:00 PM.

2. Music databases on Melvyl Gordon announced that he has sent a letter to Brian Schottlaender expressing this group's desire to see Music Index mounted on Melvyl. It was noted that RILM is now available on OCLC's FirstSearch, which led to some discussion on the advantages and disadvantages of the two music databases. Regarding Music Index it was noted: coverage is of a rather limited time period (Gordon and John R.); its lack of currency compared to the paper version (Susan and John R.); limitations of the interface (John R.). On a more positive note, Darwin commented that Music Index covers popular music journals, relevant to course work at UCLA. In the case of RILM it was noted that the online version does provide better access (John R.), yet there have been problems accessing FirstSearch.

Some other comments: the two indexes complement each other (Susan); the CFC appears to be very responsive to input from bibliographer groups and seems to be actively searching for arts databases to mount (Garrett).

Despite the minor shortcomings of each database, the group was in agreement that both are essential sources for music research. The group strongly advocates having both Music Index and RILM available on Melvyl.

In concluding a spirited discussion, it was decided that Gordon would advance another letter, this one in support of RILM in addition to Music Index. He will ask for data for supporting arguments from the group. Michael offered to forward him some statistics on the minimal overlap between the two databases.

3. Status of the co-operative serials agreement. Susan asked if the titles still lacking commitments should be kept on a separate list. The group thought this would be a good idea. She also mentioned that the costs given per title are not reliable.

The group thanked Susan for her continued leadership of this project.

Susan remarked that it will be difficult to keep up with changes to the list, using UCSB's recent decision to cancel all Gordon & Breach titles as an example. A discussion on Gordon & Breach followed, the content of which, in the best interests of the participants, will not be reported here.

Susan will contact the group for updates every three to four months. Gordon remarked on the recent announcement on the reflector regarding "Rejoice" and it was agreed that it was appropriate to report such information in that manner.

4. Faculty interests list. At the last meeting, there was consensus to continue the faculty interests list in some, as of yet undetermined, way. The issues at hand are: what to include, how to update, when to update, and who is to co-ordinate. Discussion revealed that the list is not heavily used by the group and that similar information is often maintained elsewhere, in print or electronic format. The group agreed to table discussion and not to maintain the list for the time being.

5. The digital library. Garrett commented that there has been a lot of discussion at this conference on the digital library. The idea is broad, including multimedia, World Wide Web and access to databases. It would be possible to put up a home page for this group--access could be restricted if we wanted and needed that. He asked the group what we would like to see on a UC/SML home page. Discussion followed. The group agreed that Garrett should put up a home page for the group. He would start with the directory (which is already available on the UCSD Music Library home page). The members of the group should send Garrett information on local sites we would like to see added. It was agreed that the serials list should also be mounted, as well as a list of multimedia holdings at our libraries. Gordon asked if an electronic suggestion box, where people could suggest interesting sites for others to explore, might be possible.

Garrett said that it would not take long for him to get a home page up. He would like us to look at it and make suggestions.

Susan said that UCSB libraries currently lack access to WWW. They appear to be the only one.

6. New business. Marion Taylor announced that a music bibliographer has been appointed. He is Paul Machlis, who was the cataloger for special collections. He has been working in collection development for a year and will be the performing arts bibliographer. He plays Scottish folk music. The media librarian position at UCSC may be re-advertised.

John R. announced that IAML-US has issued an invitation for the IAML meeting in the Bay Area in 2002.

Gordon announced that UCLA will be posting a new position for a music librarian for special collections and systems.

John R. asked if any mini-SCAP proposal has gone forward. Gordon reported that no action has been taken; the Codex Calextinus was not proposed, as it wouldn't have been lendable. The deadline for proposals has most likely passed.

Darwin mentioned that changes at SRLF have now made it possible for Stanford to borrow as easily as any UC campus. Gordon pointed out that Harvester and Research Publications material are housed there.

John R. reported that John Howard of RISM-US is working on getting the Venetian libretto records in MARC format and into Hollis. There doesn't seem to be a problem authorizing this--perhaps they could be loaded into Orion or Melvyl in the future.

7. Gordon adjourned the meeting.