Present: UCB: John Roberts, Judy Tsou; UCD: Michael Colby (recorder); UCI: Lorelei Tanji; UCLA: Steven Fry, Joan LoPear, Darwin Scott, Louise Spear, Gordon Thiel (chair); UCR: John Tanno; UCSB: Susan Bower; UCSD: Garrett Bowles; Stanford: Phil Schreur, Mimi Tashiro, Barbara Sawka.

Absent: Representative from UCSC

Guests: Marsha Berman and Martin Silver

1. Gordon called the meeting to order at 10:10 and thanked Louise for securing the room. He announced that Michael was now serving as secretary to the group. Michael clarified that this was a two year appointment. Michael circulated a roster for updating.

2. Susan presided for the cooperative serials project. She circulated an agenda for this portion of the meeting and reported on the progress to date.

Gordon reported that the Memorandum of Agreement has been seen by the CDC and he will check on its progress with Brian Schottlaender.

Gift and exchange and deposit titles: Susan proposed maintaining these on a separate list; a title would only appear on this separate list if all holding libraries receive the title as a gift or on exchange. John R. commented that some libraries may want to commit to gift and exchange titles in the future.

Reference titles are to be removed from the list.

It was decided that the transfer of back issues (from the holding library to the library with a current commitment to the title) would be dealt with on a title-by-title basis.

There was discussion on the problem of music education journals.

The group then continued working through the list, eventually finishing the 2-4 libraries list.

It was agreed that new subscriptions and cancellations would be reported to the project coordinator and that she would share the information with the group and update the list. In the case when such actions cause a title to move to or from the 5-9 libraries list, she will inform the group of a need for a decision.

Susan will distribute a revised list in January. It will reflect all active title subscriptions and will indicate which have been committed to and which lack commitments. At that point, Gordon will submit the list to Brian Schottlaender; the rest of the group will submit the list to their campus collection development person.

The group expressed its appreciation to Susan for her work and leadership in this project.

3. After a welcome lunch break, Gordon opened a discussion of mini-SCAP by asking if any campus had a title it was interested in. John R. suggested the Codex Calextinus.

It was suggested that we share and discuss possible titles for mini-SCAP over e mail. Steve volunteered to coordinate this, by putting out a call over e mail and then distributing a list of titles for rating. He asked for as full a title as possible with cost information.

4. Garrett opened the discussion on the faculty interests list by asking if it was valuable enough to continue. John T. commented that it was interesting, but perhaps not useful on an annual basis. Gordon mentioned that it could be useful in cooperative collection development, but had not been used that way. Garrett said that he hasn't really used it; there are format problems, as each campus tends to present the information in a different manner. Steve mentioned that he has only found use for the list for his campus. Susan found it interesting, had no specific use, but would like to see it continue. Gordon mentioned that it is useful as a list of current faculty. John T. suggested that it might work well on a Gopher or World Wide Web page. Gordon said making it public could present a problem, as it is actually our representation of faculty and they might not agree. Garrett informed us that faculty information would be coming up on the UCSD Music Library home page. He also asked if the College Music Society categories would be useful. John R. stated that it should only be done if it serves our purposes and that the list was important at times like now, when there are many significant changes in faculty occurring. Garrett mentioned that fall might be the best time to incorporate faculty changes on the list and suggested that a standard questionnaire form be used. John R. commented that as the discipline is becoming increasingly inter-disciplinary the categories are not as useful. Susan suggested that we make some kind of compromise on the list. Steve mentioned that it grew out of sharing something which we were each already doing. John T. noted that the current list is quite outdated.

It was decided to make the issue a topic for discussion at the Atlanta meeting. John T. suggested we discuss the possible advantages of having it in an electronic form; Steve suggested we consider who it is for--is it just for us?

5. Lorelei raised the issue of new Melvyl databases, mentioning that the CFC is surveying for interest and ranking of possible new databases on Melvyl and we might express our interest in Music Index. Judy mentioned that this has come up before. Garrett and John T. both said that we need to lobby for it. John T. also mentioned that money is running out for Melvyl databases. Garrett, Joan and Michael mentioned some of the networking considerations. John R. stated that we need to express our desires and suggested that the chair of UC/SML write the head of CFC. There was a consensus on this.

Barbara hesitantly offered that in the name of DLA/Stanford cooperation there might, possibly be an opportunity to trade databases. Lorelei suggested that the letter needs ammunition, e.g. usage statistics, current options. John R. noted that Art Index will be coming up soon on Melvyl under OCLC FirstSearch, which begs the question: If art, why not music?

6. Round Robin

UCI: Lorelei reported that there have been seven VERIPs, including Colin Slim and Bill Holmes. The Science Library is now open and renovation of the main library is occurring, which could present access problems. There is now access to World Wide Web via Mosaic in the library.

UCB: John R. reported on four musicology VERIPS (Joseph Kerman, Daniel Heartz, Alan Curtis and Richard Crocker) and one from composition (Richard Felciano). Two searches are currently in progress and another is expected for next year. Peter Lyman is the new University Librarian as of November 1. The Music Library has installed a new, Knogo security system and most of the collection has been restripped. He also reported on the acquisition of almost 100 rare opera full scores from the Jean- Marie Martin Collection. A CD-ROM tower for Humanities and Social Sciences Libraries will be coming up in the next few months.

Judy spoke on the Berkeley Finding Aids Project, which is part of a cooperative project with other archives, whose goal is scanning in and coding in SGML 1000 aids from across the country. It is due to Judy's efforts that music has been included in this project. Berkeley Music is working on the Winifred Howe collection. Howe was on the music faculty at Berkeley until 1958 and was an intimate of Ernest Bloch; the collection includes correspondence between the two. Judy will present a demonstration at MLA and IAML.

She also reported with regret that Phil Schreur has left Berkeley to accept a position at Stanford.

STANFORD: Barbara reported that the music department is in a state of transition. Stephen Hinton and Melissa Hui have been hired this year and Jonathan Harvey will be coming next year. Chris Chafe (of CCRMA) is the new chair of the music department. The library is constantly being reorganized and is now known as Stanford University Libraries and Academic Resources, with Information Technology Systems and Services now a separate department. Karen Nagy has been promoted to Deputy to the Director of Libraries. Tia Gozzi has left as Head of Technical Services and that division is being redesigned and will be housed in a new, separate facility. Phil has been welcomed as new Head of Music Technical Services. Four computer workstations are being set up; the impetus is the ear training program; they will accommodate CD-ROM, etc., too.

UCD: Michael reported that all selector's funds, including music, got additional one-time supplements this year. Muse and Music Index on CD-ROM have both been ordered for the library. The search for head of Humanities/Social Sciences Reference has been reopened.

UCLA Ethnomusicology: Louise reported on two VERIPS: Charlotte Heth and Nazir Jairazbhoy. There have been two new hires: Robert Savage and Cheryl Keyes and another position is anticipated, which will combine administrative duties with Asian music.

UCSD: Garrett reported one VERIP, Joji Yuasa, and two new hires, Peter Otto and Miller Puckette. Linda Barnhart has been taken from the Music Library and appointed head of the catalog department. He mentioned the music library home page, where the Marin Marais thematic catalog can be found. With Infopath, the library oversees campus internet connection to the world. Currently, they are working on completing the library console, including new CD players and a CD recorder, whereby CDs will replace cassettes for course listening. Two multimedia stations will be coming soon. He also offered copies of He Loves Me When I Sing, a biography of Eleanor Steber.

UCSB: Susan announced two VERIPS, Carl Zytowski and Elizabeth Mannion (who is on temporary recall). There has been a new appointment in theory, Lee Rothfarb. There is lots of new technology equipment. The catalog department is busy cleaning up the recon of the record collection which was outsourced. The Todd Collection of 78 rpm discs and cylinders is arriving on Wednesday.

UCLA Music Library: Gordon reported on VERIPs, Frank D'Accone (currently on recall) and Elaine Barkin. New hires are Susan McClary and Rob Walser, so now the popular music recording collection will really be needed. The Music Library has seven Macintosh multimedia stations and currently holds 21 CD-ROM titles. The audio facility has been renovated. There have been discussions on consolidating the Music and Arts Library administratively--and discussion of a new building. Vic Cardell has left for a job at the University of Chicago. Marsha will be returning in the interim, until a new, redefined position is filled. The library is on the World Wide Web. Orion II, the new OPAC, is in development. There is a new voice mail system in the Music Library and there are some new telephone numbers (310-825-3360 for Gordon and Steve).

Steve offered the group his finding aids. He will send something out on the list. He also mentioned that he has ceased the blanket order of European imprint monographs from Harrassowitz.

7. Susan brought to the group's attention the CRL proposal to acquire Signale fur die Musikalische Welt. John R. remarked that Berkeley has most of the run in paper, but it is in very bad condition which does not permit lending.

8. Gordon opened the floor to a discussion of new directions. Lorelei mentioned that there was a call from Alan Ritch to look at internet resources. Gordon noted that the document on the digitized library made reference to bibliographer groups. Steve suggested that this might be a topic for discussion in Atlanta. Judy commented on the copyright issues involved in digitized information; Gordon commented on the need for evaluation; Susan commented on the constant change evident. It was agreed that Garrett would direct a discussion on this topic in Atlanta.

9. Gordon mentioned that he has fulfilled his two-year tenure as chair and will be approaching people about succeeding him. He asked for volunteers and nominations.

The meeting adjourned at 3:00.