UC/Stanford Music Librarians

Annual Report, 1994/95

MEETINGS

Items considered: Serials Project; Mini-SCAP; UC Music Faculty Interests List; Music databases to recommend for MELVYL; News from campuses.

Items considered: Music databases on MELVYL; Serials Project; Faculty Interests List; The Digital Library (exploratory discussion of possible cooperative projects); News from campuses.

ACTIVITIES

The following report on implementation of the Serials Project is submitted by project coordinator Susan Bower, UCSB:

The UC/Stanford Music Librarians Serials Project Sub-Group met 3 times during 1994/95. During these meetings and by e-mail discussions throughout the year, the group accomplished the following:
• A review of all current music serial subscriptions maintained by 4 or fewer campuses. This review resulted in identifying the titles which the group considers vital for at least one copy to be maintained within the system; and, the assigning of primary collecting responsibility for each of those titles to a single campus. The goal of this effort is to minimize the possibility of everyone in the system cancelling the same serials title if it is one that is worth saving for the system as a whole. Acceptance of "primary collecting responsibility" entails a commitment to maintain a current subscription for a term of five years, if at all possible. This allows other campuses to consider these titles for cancellation with as much assurance as possible that a copy will still be in the system.
  
• Agreement was reached that all titles for which primary responsibility was assigned would be made available by the responsible campus on inter-library loan.
  
• Some discussion was initiated regarding the possibility of campuses which cancel a serial title, not only notifying the group of their plan to cancel, which is a definite decision, but also considering transferring their back issues to the campus that accepted primary responsibility for the title, if that is appropriate. This possibility requires further discussion.
  
• The group agreed to consider additional serial titles as they fall into the category of being held by 4 or fewer campuses. In order to ensure that the group knows when this occurs, the Project Coordinator will periodically ask members of the group for a list of all cancelled serial titles, and edit the now existing union list accordingly. Group members will also be expected to inform the group of new serial subscriptions as they occur.
  
• The possibility of mounting the list of current music serial subscriptions on the Web was raised and is being considered for implementation during 1995/96.

Music Databases on Melvyl. Individually and collectively, through communication with Brian Schottlaender, the group members recommended the loading of the music databases RILM Abstracts of Music Literature and/or Music Index on Melvyl.

Respectfully submitted, Gordon Theil, Chair, UC/SML