Meeting of the U.C./Stanford U.S. History/Women’s Studies Consortium

December 8, 1997

U.C. Irvine

Minutes from the June 1997 meeting were approved. N. Koller raised some issues from June meeting Minutes regarding the California Digital Library (CDL). She noted that the official guidelines for the CDL came out in November and that consortium should be aware of many of the issues regarding collections. Discussion ensued on the role of consortia in determining content of CDL.

Report of CDC Activities (J. Paquette and C. Shelton). Library Council is in limbo and thus CDC is in limbo. CDL is proposing new advisory structure and the council of UL’s will be disbanded. LAUC has representation on new advisory board. N. Koller noted that there are ramifications for system-wide functionality, e.g. funding, if not an official structure. At this point, CDC will carry on indefinitely. Support for CFC will continue. Gary Lawrence’s time, however, will be pulled off of negotiating for CFC and devoted to CDC. One of the CDOs will have to take lead in negotiating license agreements on a title by title basis. Lawrence could coordinate contracts when they get to the final stages. Funding of CDL is fairly limited for next two years. Cooperative ventures will continue. LPAIL group will start focusing on next collection after the first of the year. The Government Information librarians have put together a proposal. Arts librarians have also expressed interest in the CDL’s participation in national project of an image database called AMICO. LPAIL has a website with framework and other documents. Underlying assumption is the collection represents a critical mass in a discipline to support research and teaching. STIC has attempted to articulate that.

Next meeting will be June 1st & 2nd in the North.

Webpage housekeeping. Elliot needs the following documents. Guidelines and Procedures for Collaborative purchases (Shelton). Memorandum of Agreement (Broidy). Feminist Press Statement (Marie). List of Women’s Studies Microforms (Ariel). Elliot will send list of who needs to send what.

Consortium archives. N. Kushigian has gathered and organized the paper archives to date. Send her appropriate paper archives of the Consortium.

Letters of concern re. research collections. UCI is continuing to fund "The Nineteenth Century." Berkeley cancelled "The Eighteenth Century" and the NAACP Papers. UCLA still has subscription. N. Koller. will ask Judith if death of Mini-Scap is official. Phoebe will revise for comments the draft of the statement of need for support of system-wide traditional research sources given the loss of humanities resourses in the UC system. Lack of support for expensive traditional materials was discussed. Letter concerning loss of research materials will be composed by consortium and sent to the CDL.

Elliot’s letter on bibliographers being vital part of decision process for system-wide digital resources. Letter contains two concepts. 1) process issue—selectors being involved. Other selector groups should be brought in to support this. 2) content—the need for humanities and non-print materials. The letter should be sent to a broader audience, namely, D. Lucier, LPAIL, ULs, CDC, UC committee on Libraries. Judith suggested that we acknowledge what has happened with STIC in terms of consulting selectors. The task force met with science selectors and asked for their assistance in contacting faculty and solicited feedback from the collection development librarians. Get comments to Elliot on draft by Christmas. We should send letter to Lucia Snowhill re. Representation on CDC. N. Koller will talk to Susan Starr to find out if advisory board seat for LAUC has been filled.

Stanford Records in Melvyl. N. Koller will get some examples of records for microforms held by Stanford, that should be loaded into MELVYL. Joan will send list of Women’s Studies titles to N. Koller.

U.S. History Serials List. E. Broidy distributed three lists. Many more titles have dropped down to "four or fewer." Campuses need to take a look at the "Really Rough Draft" and make sure that you still have subs to the titles assigned to your campus. Can you continue your commitment? Look at the "4 or Fewer" list and identify those titles that you are willing to commit to that have been identified as orphans. Deadline is March 1.

Women’s Studies journals. J. Ariel will handle the discussion matters related to the Women’s Studies Journals by email, by May 1. An identifier of adopted title in local record is minimal requirement.

Microform sets. Collaborative purchase proposals for microform sets should be made on List by April 1.

Feminist Press Project. N. Koller distributed Beth and Jacquelyn’s Statement of Purpose and description of the project and copy of the letters to the participating Special Collections departments (Bancroft, UCSB, UCSC) acknowledging their participation. Each of us will coordinate with the Bancroft. Jacquelyn will consulate with a cataloger on what MARC field should contain the added entry for the California Feminist Press Collection (the official name). Jacquelyn will contact presses to express our interest in their archives. It would be nice to write a publicity piece on this project for Feminist Bookstores and ACRL—Women’s Studies Section.

Women’s/Gender Studies primary collecting areas. N. Kushigian noted that it would be useful to share knowledge of collections approaching the level 4 collecting intensity. If campuses would send Nancy their areas, she will get them up on the reflector.

 

Submitted by Cindy Shelton

April 30, 1998

Corrected June 9,1998