UC/Stanford U.S. History and Women's Studies Consortia
Minutes: 30 May 1996, UCB
Present: Ariel, Broidy(chair), Dunlap, Janes(recorder), Kanter,
Kimball, Koller, Kushigian, Marie, Paquette(CDC), Shelton, Tambo,
Willson Weimer
Absent: Sibley, Wallach, Stanford
I. ANNOUNCEMENTS:
*Warm welcomes were extended to our newest members:
Sam Dunlap(UCSD) and Nancy Kushigian(UCD)
*December 1995 Consortia Meeting Minutes were approved
*Deadline for the Consortia Annual Report: SOON!
We all expressed interest in viewing the annual reports of other
UC Consortial groups.
*The 1996 SCAP-funded(partially) consortia sponsored acquisition
has not yet been ordered. Cindy agreed to take on this task.
Ordering it now will mean that for individual campus
contributions, funds will be taken from the 1996-97 acquisition
budget.
II. CAMPUS REPORTS- greatly abbreviated
Irvine-Main is closed this summer(15 June) for accelerated
seismic renovation and is anticipated to open in time for fall 96
quarter. Staff persons and some services have been relocated to
the science library. In anticipation of this move, 35 thousand
books were weeded from the collection.
Afro-American Newspapers (Accessible Archives) has been
purchased.
San Diego-No budget information provided yet. The history bibliographers
group will be meeting with the History Dept. chair to discuss, among
other things, how the library can be more supportive with digital
resources for teaching and research (e.g., web pages, geographic
information systems [GIS], etc.).
Davis- Recruitment for Departmental Head for Humanities/Social
Sciences. Serials cancellation project underway.
Riverside-Ground has been broken on the new Science Library. A
special allocation has been given to the collections from the
Chancellor.
Los Angeles-The library has asked for a special 10% increase from the
Chancellor, for the next five years. Orion II slated to begin in
1997. Powell will re-open in September 96. One development
officer is being recruited; openings in Special Collections,
Head of Catalog Dept. Chadwyck-Healey full text databases will be
mounted on the campus server. The Huma/SS group has cancelled
52K in serials in the past 6 months.
Santa Barbara-Also a serials cancellation project. Women's Studies =10%; The
formula is to cut 17% if the serials/monograph ratio is over 50%. Women's
Studies, Andelson (gay, lesbian, bisexual), and Asian American collections are
also all NEW discrete collections of the Ethnic & Gender Studies Library (EGSL)
in Davidson Library. EGSL celebrated its ribbon cutting ceremony, 23 May.
Berkeley-Chancellor has allocated 1 million each year for next 3
years to cut into the collections budget deficit. Thus it looks
like there will be no serials cancellation project this year,
although last year the cancellation target in the Huma/SS group
was 77K. UCB has been selected as beta site for JSTOR project.
III. CDC REPORT
Judith summarized the highlights of the spring CDC meeting. She outlined
some of the future directions for UC collections and described three
"mini-assignments':
a. New economic models for electronic resources
Re-look at mini-SCAP in arena of electronic resources; look at models of
rations of print to electronic.
b. Data elements (collection size, growth, budget)
Problem here is that we don't all count in the same way. Goal is to hone
in on common data elements
c. Mini-Scap:
Funding problems indicate that it will soon be inevitable that
each campus will have to support their own projects. A proposal
was drafted to Provost Judson King at Office of the President
asking for augmentation to SCAP funds. Uncertain if the draft has
been forwarded.
*Digital Discussion: 5(I,B,SD,SC,SF) campuses participate in
BRITANNICA; Project Muse includes all but Riverside & runs
through December. Questions about publicity. Where is it?
She distributed the CDC document, "Principles for Acquiring and
Licensing Information in Digital Formats."
*IAC/EBSCO/UMI comparison. Leaning towards staying with IAC
*Heads of Special Collections now report through CDC; expect proposal
from Archivists Council to also report through CDC.
*ILL Consultants Report -- referred to to ULs.
First recommendation in report: move aggressively towards electronic
journals (basically bypass ILL). Response: still need print collections;
archiving a critical consideration.
*Budgeting Process Update from Gary Lawrence
Campuses will be budgeted at current budget (that will be the base). No
difference between undergraduate/graduate in terms of support for campuses.
*Principles for Acquiring and Licensing Information in Digital Formats
CDC, ULs, DLA, and Ann Okerson to meet to discuss licensing and contracts
for electronic resources.
IV. UPDATES ON ONGOING PROJECTS
A. Journals Project:
U.S. History- no activity reported
Women's Studies-
Joan distributed the current title list and mentioned that there
is still some clean-up to do on it. The list changes from meeting
to meeting because in addition to new titles, some titles drop
off the list if they are deemed no longer viable. Please review
it for the December meeting.
B. Microforms Project: Deferred until December meeting
C. Feminist Press Archival Project-J. Marie
Beth reported via written report that she has discussed the
project with Tony Bliss (TBL) and he concurred that TBL would be
willing to purchase the presses mentioned in her memo. It would
be nice to have all the presses represented in the same
collection, however, since three of the presses are based in SC,
it seems reasonable that SC should take responsibility for them.
Jacqueline has as yet received no word from the special
collections person at SC on this matter. Jacqueline and Beth will
draft a MOU stating the project's scope, purpose, proposed phases
etc. which will then be distributed on the reflector. A question
arose concerning defunct presses (ie. Diana). Are they to be
included or excluded from the scope of this project? Also, it is
worth mentioning that in a perfect world we would all prefer 2
copies of each title; one circulating, one archival.
D. Web: Again a wide ranging discussion concerning who the consortia
homepage is for? Us or them? Components of the various campus collections
homepages linked together on our homepage differ from campus to campus,
depending on administrative mandates, not to mention, personal style,
intellectual proclivities, web savvy, and ability to html so there is no
agreed upon formula for inclusion. Elliot is willing to continue to
maintain the official consortia page as long as it stays at its current
level of activity. He distributed a current paper copy of it. Dave(SB)
distributed a paper copy of his history homepage. Eventually all
consortia members intend to contribute their collections homepages to
Elliot for representation on our consortia homepage.
V. HOLD-OVERS FROM 1995 WINTER MEETING
A. Shaw-Shoemaker
Judith reports that prior to the April CDC meeting the Readex
representative, Georgia Frederick, contacted all members of the
committee to inform them of the current Readex offer; Brian
Schottlaender(LA) brought the item to the CDC agenda. Although
there was general CDC agreement that the acquisition of this set
was desirable the current cost of 120K is prohibitive, even with
the trade-in value of the micro-cards factored in. Brian will
pursue this matter with Readex and report back to CDC.
B. Stanford held major Microforms-Access to
Judith informs that there is no precedent for a Stanford load on
MELVYL except for CALLS. A proposal to this end would have to go
to CDC, then HOPS and DLA, who would eventually have to negotiate
with SU. If this proposal is important to us, & we all agree that
it is, we must start the discussion by submitting a formal
request to CDC. Ellen agreed to write the statement.
C. Women's Studies Primary Collecting Areas
At our last meeting Sally requested from all a list of primary
collecting areas in each women's studies collection. Thus far
only Davis has replied noting the following special collecting
areas:
Women and Human Rights; Eco-Feminism; Rural Women; Women and
Nature.
When all campus representatives have responded Sally will collate
and present the findings at our next meeting. In this project
overlap is expected; be realistic, try for narrow, not broad,
emphasis; SPECIFICITY is encouraged; focus on current not
retrospective collecting.
D. Collaborative Purchases: non-SCAP
How to recharge each campus for big ticket(non-SCAP) titles? A
mess! In the past collecting campus contributions for shared
purchases has proven to be a real headache, so we agreed not to
consider going through it for any item requiring less than $1,000
per campus (not worth the paperwork). We will try in the future
to coordinate our efforts around this sort of mega-acquisition
once a year. Discussion focused on the "how" rather than the
"what." Critical to all was the timing of the order so that it
will be recharged from that year's funds. The enormous number of
unknowns make this sort of endeavor very difficult to plan and
coordinate. Next meeting (December 96) we will be prepared to
forward purchase ideas; we were informed to look for groups of
titles. Judith was invited to raise this issue at CDC in the
hopes of finding a better way to streamline the process.
E. Digital/Virtual Status report
It became clear that our WWW homepage more than qualifies as our
digital project. The group will continue to share what we are
doing electronically via that source.
VI. CONSORTIA ADMINISTRATIVE TASKS
The discussion primarily centered on how many chairs, duration of
term, and how to inspire volunteers for this position.
CONCLUSIONS---
Term Limits:
This year, Ellen and Elliot will serve as co-chairs through the Winter 1996 meeting.
Elliot will then serve as chair through Spring 1997, with Nancy as
vice-chair/incoming chair.
The following year we will have adopted the model of vice-chair/incoming chair as a
two year committment. Nancy will have become chair for Winter 1997, with a new
vice-chair having been selected.
Summary of future chairs:
Winter 96: Ellen & Elliot;
Spring 97: Elliot & Nancy(R);
Winter 97: Nancy(R)& (to be named)
Spring 98: Nancy(R)& (to be named)
Meeting Frequency:
We decided to continue having two yearly meetings, winter and
spring, but will condense our agenda into one day instead of two.
Minute Taking:
We all agreed to rotate the note taking from meeting to meeting.
This topic will be revisited in the future and is open to
revision whenever deemed necessary.
VII. 1996 WINTER MEETING
Tentatively scheduled:
9 December 1996 @UCLA