UC/Stanford US History and Womens Studies Consortia
Minutes of Spring Meeting, June 12-13, 1995, UC Berkeley
Day 1, June 12, l995
Present: Ariel, Broidy, Janes, Kanter, Kimball, Marie, Martinez,
Shelton, Sibley, Willson Weimer, David Farrell, CDC Liaison
Absent: Creely, Koller, Ramirez, Tambo
1) Campus Reports:
Stanford: New architect for Green Library, reduction in operating budget
but library fully funded though no increases. Hoover library reexamining
mission and budget, closer relation between Green and Hoover (European
Studies may move to Green).
UCB: Must cut 1 1/2 million. Appealing to faculty. Three year plan
for library. Selectors doing contingency plans. Serials cuts by
individual selectors.
UCD: No word on budget. Kimball acting Head of Humanities/Social
Sciences. Loss of collection librarians--from 12 to 5.
UCI: New serials money of $30,000, divided 1/2 to Sciences, 1/4 Arts and
Humanities, 1/4 Social Sciences. Bought films in Jewish History, Women's
Studies Index and Historical Abstracts on CD, Nordstrom grant for titles
in Gay and lesbian and Women Studies. First full-time Women's Studies
Graduate emphasis in Women's Studies, possible new PhD in gender,
ethnicities, cultures and sexualities. Library will probably be closed
summer 1996, no paging and most of collection still in library. UCI has
guidelines for home pages.
UCLA: No Orion II, Doing vendor demos for Fall decision. Early 1997
replace Orion. Bought many Chadwyck-Healey microfiche collections.
Doing subject-specific home pages such as Jewish Studies. Have new
LAIII's for collection help, particularly in languages.
UCSB: No budget news. No serials cancellations. Doing Women's Studies
discrete collection, about 6,000 books housed in separate collection with
ethnic and gay and lesbian studies collections. Some duplicates. Have
emphasis in W-S for doctorates.
UCSC: Martha Ramirez doing US History. Bought videos on lesbian and
women of color issues with extra funds. Budget bad but possible 2%
increase to discretionary funds. May be serials cancellation by end of
next year. Cruzcat up and running. All records should be on Melvyl
soon. Jacquelyn Marie now part of team doing outreach. New title:
Women's Services Coordinator. Hiring new Chicano/Latino Services
Coordinator. Feminist Studies Focused Research Activity not funded but
women of color group will be funded by Angela Davis grant.
UCSD: Clusters are team-based. New Social Sciences and Humanities
library. All-staff shared decision making groups. Ref and Gov Pubs
remain merged. Women's Resource Center starting. Women's Studies having
full review.
2. CDC Report: David Farrell.
Full participation of UC's in SCAP. CDC endorsed consultants report for
binderies (basically to continue). UCB binds 60% of serials in cheaper
LC binding. "Brief Guidelines of Collection Development and Management"
revised October 1994. Stronger role of CRL, UC supports CRL members
doing own "mini-scap". UC/Stanford Agreement still working well. Media
proposal not funded. New draft guidelines for media for CDC. Consortium
offered suggestions.
CDC did not discuss "bifurcation" issue of differential salary issues.
Librarians are partnership with faculty on collection.
3. US History Journals. Deleted few orphan journals left. Stanford
will review orphan list for Dec. 94.
Women's Studies Journals: New master list. Ariel checked Feminist
Collections for new journals. All members should discuss with local
technical services involved on local-level circulation records, potential
tagging. May be referred to HOTS.
WS Microforms Project--Ariel will have update in Winter.
4. All consortia members are funded for travel to meetings but if there
are two members they have to share. Everyone agreed to sepak with their
CDO about this issues. The Consortia agreed to keep "checking in" on the
subject to see how we're doing.
5. Functioning of Consortia:
Problems: Burn-out, too many projects, deadlines unrealistic, little
support staff (some have no support). CDC would advocate this, Farrell
needs specific suggestion.
Decisions: Will send out calender right away with "friendly bullets"
for action items. Will decide on action items and items to put aside for
now or drop, who will coordinate, date for action. Then Chairs will do
follow-up near the deadline for action. One date for all actions, not
too early after meeting.
Testimonies: Collaboration and cooperation and collegiality. Ability to
share collections, easily borrow SCAP and other shared materials. Very
useful lists of serials and microforms. Networking, help and advice for
building collections. Consortia has raised issues of funding re arts,
humanities and social sciences.
Certain lack of appreciation for collection development activities or
understanding of arts/humanities/social sciences issues. Farrell will
take these issues to CDC in October.
6. Media and ILL Policies:
Discussed draft guidelines from Farrell, June 95. What is high use?
Could there be expedited courier service? Format is fragile, replacement
issues, how long can videos be used? Some UC's have separate media
collections, not in library or catalogued on Melvyl and no loan policy.
What about full-text CD-Roms for circulation? Who makes decisions on
loans? Seems to be media center heads. Need to know loan possibilities
before doing video list or possible mini-scap of WS videos. What about
loans of lazer discs? Need data from local ILLs and Media Centers of
use. Farrell will look at guidelines and make language more liberal and
specific. May do possible pilot project.
Day 2, June 13, 1995
Minutes of the meeting held June 13, 1995
UC Berkeley
Present: Ariel, Broidy, Janes, Kanter, Kimball, Marie, Martinez,
Shelton, Sibley, Willson Weimer, D. Farrell, CDC Liaison
Absent: Creely, Koller, Ramirez, Tambo, R. Wallach (USC)
Guest: G. Handman, UCB (for a portion of the meeting)
1. Annual report
Jacquelyn volunteered to draft 1994-1995 "list of accomplishments."
2. Winter meeting
Tentatively scheduled for December 11-12 at UCLA.
3. Agenda tinkering
*Postponed discussion of U.S. History microforms project.
*Added discussion of possible WS microform set
4. Funding for Consortia attendance
Everyone agreed to speak with their CDO about this issue. The
Consortia agreed to keep "checking in" on the subject to see how
we're doing.
5. Women's Studies Microforms Project
*Sally distributed the list she constructed. Next steps are to add
information on sets ordered this year and to check the list against
all available UC and Stanford holdings.
*UCI will take responsibility for checking publishers' catalogs for
microform sets (and holdings) in WS and add these to the list.
*Mini-SCAP now in sync with the fiscal year, making December the
perfect time to discuss and decide upon the Consortia's Mini-SCAP
requests.
6. Media matters
Gary Handman, UCB Media Librarian, joined us for a discussion of
media and media lending policies. He told us about the website he
created for the Media Center (http://www.lib.berkeley.edu/MRC/).
The site includes an extensive videography for holdings, plus
bibliographies, and linkages to other websites.
Although our wide-ranging discussion failed to provide easy
solutions to questions of ILL of media (and the related issue of
shared acquisition of media resources), we did touch upon some
significant points, such as:
--definitions of "heavy use"
--the place of media as a systemwide library resource
--the role of media in classroom instruction (in what ways does it
resemble other formats; how is it unique)
We agreed that media policies needed to be codified across the
campuses and that whatever policies are developed are adhered to
universally.
We have not exhausted this topic!
7. Women's Studies Primary Collecting Areas
*Changed the focus from "primary" to "specialized"
*WS folks will send Sally a list of specialized collecting areas
over which they have either a) control or b) can exert influence.
Agreed to handle this in ways similar to the last copy project.
8. Mini-SCAP request guidelines
In response to feedback on our Mini-SCAP requests, we agreed to:
a) indicate information about location of material
b) indicate willingness to fund portion of the cost out of local
funds (campus contributions)
c) stay aware of any and all possible discounts
We also had a brief discussion of the formula for Mini-SCAP
proportional campus funding. Hopefully we will have clear
guidelines (and percentages) by the next round.
9. Collaborative Purchases: Guidelines and cost-effectiveness
Leading directly from the discussion of campus contributions and
proportional funding, Cindy raised the issue of the amount of time
and effort required to facilitate collaborative purchases. Asked
David whether CDC might work on streamlining the process.
David wondered about the possibility of asking the vendors to bill
campuses directly for their share of a collaborative purchase.
We discussed the possibility of the Consortia creating a pool of
money (a mini-Mini-SCAP of approximately $5,000) for WS and US
History collaborative purchases. At the December meeting we will
discuss this idea more fully. In the interim, the issue should be
raised with individual CDOs.
We also stressed the importance of having CDC trust the Consortia's
decisions about purchases, funding, and location of materials. We
also recommended that CDC discuss both the Mini-SCAP and
collaborative purchase formulas.
[Note: I don't exactly recall what the following means -- but here
it is verbatim from my notes]
We will bring the formula and the account number to the December
meeting (does this mean that we will present a local campus account
number to the representative from the ordering campus with the
understanding that the ordering campus will automatically recharge
proportionately???).
Cindy will add a statement about proportional funding for
collaborative purchases to the Collaborative Purchase Guidelines.
10. Feminist Press Project
Apparently, some presses contacted had little understanding of the
archival role of libraries vis a vis their publications.
Joan sent out a query on WMST-L and FEMINIST. Responses to the
query indicate that no one is doing this in a systematic of large-
scale fashion (although Ginnie Daly at Duke is actively collecting
some feminist presses -- Southern???).
Would be helpful to compile a list of what's already happening as
well as talk a bit more about the scope of the project. This
discussion led to the suggestion that we limit the project to
California. Two possible ways to handle that:
a) each institution agrees to collect the list of a particular
press and commit to catalog, process, make accessible those
materials;
b) one institution (or one in each region) having the full
collection.
This led to a discussion about possible grant opportunities,
perhaps from the State Library.
Jacquelyn will separate out the California presses and send out the
list. Upon receipt, WS people will add other presses and check OP
catalogs for additional ones.
UCLA and UCB will check on presses they are already collecting.
Everyone will check with Special Collections about what they might
be collecting.
11. Electronic Library
*Keep sharing information
*As we each develop lists of useful URLs, we will send these out
via the reflector
*Goal to have a master list of URLs in US History and Women's
Studies
12. ASSIGNMENTS/ACTION ITEMS
EVERYTHING DUE BY NOVEMBER 1, 1995
*WS Microforms Collection -- Joan
(outcome: possible desiderata list and UC/Stanford holdings list)
*Consortia accomplishment, '94-'95 -- Jacquelyn
*U.S. History microforms -- to Ellen for compilation
*Special collecting areas, WS -- Sally
*Continue discussion of media with local ILL staff in preparation
for December meeting -- all
*Speak with individual CDO about consortia funding for
collaborative purchases -- all
*List of California presses for distribution to WS Consortium -- Jacquelyn
*CDC Electronic Library and video projects on hold
****************************************************
Ellen Broidy
Library Publications Officer
History and Film Studies Librarian
University of California, Irvine
ejbroidy@uci.edu
714/824-5694
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