FINAL

U.S./British History and Women’s Studies Consortium
Winter Meeting
December 8, 2003
UC Berkeley


Present: J. Ariel (UCI), S. Barnes (UCSB), J. Bloomberg-Rissman (UCR), E. Broidy (UCLA), D. Goldstein (UCD), P. Janes (UCB), E. Kanter (UCSD), D. King (UCD), S. O’Hare, recorder (UCSC), B. Sibley (UCB), V. Williamson, chair (UCSD)

Administrative: Minutes from June 5-6, 2003 meeting at UCSB reviewed and approved as corrected. Elliot will update the web version.

Action items from last meeting: Joan is still working on the journals list for Women's Studies and needs input regarding cancellations and additions. Currently, we can assume that at least one print version of each cancelled title is maintained in the system for Elsevier titles; we cannot make the same assumption for for Project Muse titles.

Web site: Each campus agreed to send the URL for its serials review information to Elliot. This information should be provided to Elliott, who will then put it up on the consortium web page in a separate section.
Melvyl-T: Vicki is continuing to update the known problems list.

CDC/JSC report (Patty Iannuzzi and Camille Wanat):
Camille: CDL has not released a final licensing work plan. However, items in the plan will include:
(1) E-journal licensing: CDL will investigate the contents and holdings of the Association of Learned and Professional Society Publishers.
(2) Sage: A favorable cross-access proposal was discussed, but the promised mid-November date was not met and no news had been received as of the last JSC meeting.
(3) Chadwyck-Healey/Proquest: All bibliographers should check with JSC before licensing any Proquest product for an individual campus, because CDL has been able to negotiate more widespread access for some products (e.g. Deutsche Bibliothek). While CDL does not generally contribute to Tier II purchases, it is willing to do so to provide systemwide access or to allow large campuses to make purchases when FTE-based charges are high.
(4) JSTOR: We will soon have additional backfiles for Arts & Sciences II and Music.
(5) Taylor & Francis: They will not offer cross-access as long as the number of subscriptions continues to grow. Their consortial discounted charge is $150 per title, rather than the non-discounted charge of $170. CDL recommends that the campuses should not deal with T&F at present.
(6) Blackwell: This contract will be negotiated in the coming year. Difficulties are anticipated because of price increases and the contracts “no cancellation” clause.
Patti: (7) Elsevier: An offer is currently on the table. UCSF is urging rejection of the offer. A contingency clause will allow CDL to back out if the state budget necessitates this. CDL is combining the core lists from the UC campuses; the number of core titles will determine the course of action.
(8) Shared print archive: Work group discussions have stalled on the issue of the dim archive and its function. Initially, one print copy would be held at the RLFs and then circulated to the campuses as needed; this has raised concerns about lost copies and preservation. The group is also discussing the expansion of the dim archive to include the Kluwer, Wiley and Nature titles. As a result, no decision has been made yet as to how the dim archive will "behave." The collection may be handled on a title by title basis or by discipline. The discussion of titles so far has been driven by the vendors (Elsevier, Kluwer, Wiley and Nature); no others have been considered. Project Muse titles have not been discussed, even though many campuses have now cancelled their print subscriptions to those titles. Other issues related to the dim archive include:
(a) Checking for "best copy" at the RLFs
(b) Differing uses of print journals by subject matter
(c) Electronic version is sometimes incomplete (Elsevier pulls disputed articles)
(d) Necessity for delivery of multi-volume runs to the campuses as requested (ILL resistance)
Action item: Daniel will prepare a draft proposal for a Project Muse print archive and how it should be structured

Spring meeting: Scheduled for June 3-4, 2004, at U.C. Riverside.

Campus reports: Two campuses (UCSD and UCSB)do nothave hiring freezes in effect.

Consortium Annual Report 2002: Recommended for inclusion: the vendor visit by Patty Ayala (Proquest); CMI update presentation by Cecily Johns. Discussion: the purpose of the Annual Reports is to document the highlights of the group meetings and the group’s level of activity. To serve this function, the Annual Report should be distributed to AULs and C. Shelton.
Action item: Dan will make the recommended additions to the Annual Report and Elliot will post the Report on the web.
Action item: Ellen and Joan will compile documentation concerning previous Tier 2 purchases initiated by the consortium (CWI, Accessible Archives, HarpWeek) and send to Elliot to add to web site.

Serials cancellation follow-up:
Action item: All campuses should send serials cancellation information to Joan, Ellen and Phoebe by February 13, 2004. Project Muse titles are the priority.

Database Discussion:
(1) HarpWeek: CDL’s usage statistics for HarpWeek are completely different from the numbers Ellen had sent them. Working on the assumption that HarpWeek is a “low use” database, CDL was unresponsive to the suggested $3960 server access fee. HarpWeek has now "waived" the fee for 2003 but wants payment for 2004.
(2) Women & Social Movements: Joan reported that UCI has subscribed to this product. A trial is currently ongoing.
(3) Action item: Joan will invite Eileen Lawrence of Alexander Street Press to the next consortium meeting
(4) HeritageQuest: Elliot described his recent negotiations with Proquest regarding this project. Proquest’s sales unit initially promised perpetual access to the product, but this was contradicted by other company divisions.
(5) NISC Men's Studies: Diana reviewed this database and was unimpressed by the depth and scope of its coverage. Much of its content consists of material available for free on the web.
(6) Hein Online: UCLA and UCB have access to this product via law school subscriptions. The other campuses remain interested in the database but are unable to fund it at this time.
(7) Empire Online: Same as Hein Online: continued interest, no action at this time.
(8) Vanderbilt TV News Archive: On January 1, 2004, access to this resource will be restricted to paid subscribers. UCD and UCI are listed on the VTVN web site as Charter Subscribers, so those campuses should have access for the next two years.
Action item: Elliott will send out the justification he wrote for this product.
(9) Adam Matthew: Defining Gender is now on a trial at UCSD; database includes lesson plans.
(10) London Times: Gale and London Times have not yet come to an agreement; CDL does not know when the product will be available.

JSC Survey 2003:
Action item: Send open access suggested titles to Vicki by April 2004. One suggestion: records for Adam Matthew online guides could be added by CDL.
Action item: John will provide a laptop and projector for the next meeting at UCR.
Action item: Notify Cindy Shelton that we remain interested in Empire Online (which UCLA has purchased for $18,000).
Action item: Vicki will arrange for a system-wide trial for Defining Gender; trial to be scheduled just before next consortium meeting and to run through the date of the meeting.
Action item: Sherri will verify if we get History Study Center and, if so, why (K-12 product).

Microform Projects:
Sherri distributed an updated list. Action item: Elliott will provide a new list in June for holdings in U.S. History.
Analytics from Melvyl for microfilm sets: After the lists are completed, we will be able to investigate how many are available for sale from OCLC, then decide which campus should make the purchase. UCLA/SRLF has statistics on microfilm use.
Action item: As a first step, Joan will have a student compile an Excel chart and check OCLC for available analytics for Women's Studies sets. This will be an agenda item for discussion at the June meeting.

California Feminist Presses Update:
Beth reported that UCB will host an exhibit from Jan-March on this project. An alarming number of feminist bookstores and presses have closed in recent years (30% since 1997, according to Women in Print web site).

Next meeting: June 3-4, 2004 at UCR.
__________________________________________________________________

Sheila O'Hare, Social Sciences Bibliographer
243 McHenry Library
University of California
Santa Cruz, CA 95064
(831) 459-1347
Fax 831-459-8206
e-mail: sohare@cats.ucsc.edu