1. Welcome and Introductions
Chair Goldstein welcomed members to Davis and Consortia members welcomed Diana King, new Women's Studies bibliographer at Davis. Diana's other collecting areas include Film, Theater, Dance, and Linguistics.

2. Approval of June 2001 Minutes
Minutes were approved.

3. CDC Report: Clint Howard, Davis
Howard provided CDC report in Cindy Shelton's absence.
3.1. JSC: Serious negotiations have resumed with Bell & Howell; Early English Books and American Periodicals are widely desired. Plan is to create a negotiating team for a range of products.
3.2. ULs and Collection Planning: Collection Planning and Management Group (CPMG) met recently at Riverside. Group includes all University Librarians plus 3 faculty members; Brian Schottlaender is current chair. Issues under discussion include archiving print journals in SRLF and NRLF and other issues regarding print format journal collections as well as resource sharing and distributed collections. Howard estimates that UC spends $35 million per year on print subscriptions. Key points:
3.2.1. We are at the end of 1st year of 3 year contract with Elsevier which includes a 6% price cap on journals.
3.2.2. Recent data indicates 90% of total use on only 50% of titles held, but cost remains the same for 50% or all titles-> monopoly.
3.2.3. Need more public discussion of use data and pricing policies.
3.2.4. ARL seems to have little interest in pursuing; SPARC initiative is predominantly science titles.
3.3. CDC has had some discussion of resumption of joint/collaborative purchase of microfilm sets; no further developments, but Howard interested in reviving Shared Purchase.
3.4. Koller: Riverside serials cancellation last summer with focus on shift to greater reliance on electronic formats; will need 1-2 more years to assess, concerns about reliability, incomplete formats, value added materials in print, etc.
3.5. Some campuses benefit from systemwide Elsevier package (e.g., UCSC 50% use in journals to which they do not subscribe) but burden falls on larger campuses.
3.6. 2002-2003 Budget: Discussions regarding potential budget cuts projected at 5-15%; if we continue $2 million to Elsevier will negatively impact Arts, Humanities and Social Sciences

4. Question on Campus Reports

4.1. Who is planning for serials cancellations?
Santa Barbara: no; will cut approvals before serials
San Diego: hope to avoid
Berkeley: will probably cut monographs before serials
Irvine: hope to avoid

4.2. MELVYL transition and records for other libraries?
CSL, CRL, Sutro, GTU, etc. records will not be included in initial version, although expect to be added within 6 months or so. May have some impact on collection development.

5. Next Meeting: Date and Place
June meeting will take place Monday- Tuesday, 6/3-6/4, at San Diego. We hope to plan a meeting in coming years for Santa Barbara since we have never met there.
Questions raised again regarding desirability and feasibility of video conference meeting(s). Some members expressed concern that if we move to video format, "there will be no going back." Still, this is an avenue to be explored.
ACTION: Berkeley, San Diego, Los Angeles and Riverside will investigate 1) cost; 2) availability; and 3) technology/mechanics and report back at June meeting.

6. Tier Two Proposals

6.1. Bibliography of Native North America (BNNA): Goldstein gave a brief report. Available via HRAF and Silver Platter. Davis has web version; one user @ approximately $1900. Now includes 60-70,000 entries back to 19th century; 1400 citations added per year, updated twice yearly. Ethnic Studies Librarians have requested CDL purchase. Goldstein will check with R. Castro re. Ethnic Studies request and possible overlap with other databases.
6.2. Sex and Gender Online and Defining Gender (Adam Matthew): Sibley gave brief report. Expressed concern that we are "maxed out on databases."
6.3. Encounters (Alexander Street Press): Broidy gave brief report. Need more information about this resource; will investigate further at ALA Midwinter. We may need to be more proactive in promoting acquisition; suggested invite Alexander Street to next meeting. ACTION on this?
6.4. Reader's Guide Retrospective (Wilson): Not on CDL projects list, but JSC 11/01 notes that Mary Engle will pursue. If consortial purchase, cost estimated at $10,000/campus; alone would be $13,400.

6.4.1. Philosophical question: How much should be allocated to digital versions of sources already available in print vs. new products/content, especially if finite funds available??
6.4.2. ACTION: Goldstein will send message to M. Engle in strong support of acquisition as high priority, noting importance especially for research in U.S. History, and encourage CDL to keep us posted.
6.5. Nation Digital Archive: Sibley reported that Berkeley will acquire.
6.6. HarpWeek: Guilded Age: Broidy reported UCLA and Berkeley may be only libraries to purchase despite 5 for 4 offer of $39K/each. Problem is high cost for most campuses.
6.7. Supplementary Checklist Questions for Consortial/Tier Two Negotiations:
Members reviewed and discussed checklist prepared by Goldstein and Barnes (attach copy?? note: do you have in electronic form, Dan?) organized into three sections: Interface Structure; Content; and Assorted Questions. Additions suggested:
• Interface Structure: Browser platform compatability?
• Content: How does electronic resource compare to print versions?
• Assorted Questions: What contract/business model is proposed? e.g., Is there a cap on % increase each year for access fees.
ACTIONS:
Goldstein will reformat to add numbers to each item.
Members review and send suggestions to Goldstein by 1/15/02.

7. How Do We Encourage Use of Purchased Databases?

7.1. Santa Barbara: Barnes provides annual report at end of academic year to faculty including information on resources and use as well as encouragement to take advantage of instruction services. In addition, she sends email announcements as new resources are acquired/available.
Has hosted demonstration/presentations, but minimal attendance. Promoting as in-service to librarians may have wider impact.
New American Cultures Center: will provide link(s) on webpage if possible.
7.2. Berkeley: Target faculty and graduate students; promote teaching opportunities with full-text resources, e.g., Pennsylvania Gazette, encourage assignments to use these.
7.3. Davis: Summer Institute on Teaching and Technology; Goldstein and Kushigian provided workshop covering JSTOR and other resources.
Also include information on department webpages where possible.
7.4. Question: How do we assess value of databases vis a vis number of uses?
7.5. ACTION: Members will share announcements and other relevant email with Consorts.

8. Review of Webpages
Consortium: Members reviewed consortial webpage faithfully and superbly maintained by E. Kanter.
ACTION: Ariel and Broidy will send Kanter 2001 JSC surveys for Women's Studies and History respectively.
Subject webpages: Members agreed to examine our various campus subject webpages and identify functional categories and components for future discussion. Goal is ultimately to assign sections distributed across system so that we are not all reinventing the wheel in creating and maintaining Women's Studies and History pages.
ACTION: Identification for next meeting as follows:
History: Janes
Women's Studies: Barnes
Lesbian/Gay/Transgender Studies: Broidy

9. Miscellaneous Updates:
9.1. Feminist Press Update: Sibley
Volcano Press: Jacquelyn is planning to examine archives.
Feminist Bookstore News: Archive went to SF Public Library.
Aunt Lute, Joan Pinkross: Need to get evaluation then discuss.
Sibley will attend Gay and Lesbian Historical Society meeting on 12/17 where proposed statewide database of GLBT periodicals will be discussed as well as Bay Area Reporter digitizing project.
ACTION: Sibley will report back on this meeting to the reflector.

Koller noted that at Riverside, LGBT Center gives periodical backfiles to Library every few years.

9.2. Making of America in CDL Directory: Broidy
Making of America is a free electronic resource housed partially at U. Michigan, partially at Cornell. Need to arrange to have it added to CDL Directory and get cataloged.
ACTION: Goldstein will send a message to C. Shelton will strong endorsement.

9.3. Women's Studies Journal Lists: Ariel
Ariel distributed updated version of WS Journals list. This version includes known new subscriptions, but not redistribution of titles under cooperative agreement which will be addressed at June meeting.
ACTION: Members should continue to send updates to Ariel including new subscriptions, cancellations, etc.

10. Appointment of Consortial Archivist
Sheila O'Hare generously volunteered to be our Archivist (in absentia).