1. WELCOME AND INTRODUCTIONS

Janes called the meeting to order at 12:10 p.m.

The group introduced themselves and welcomed new member Daniel Goldstein, UCD History Librarian.

Due to a previous error, the Recorder was changed for the meeting, from UCSC to UCSB.

There was discussion re. members who couldn't make the meeting for various reasons.

Appreciation was expressed for local arrangements, and Marie provided information re. meals, lodging and transportation, including dinner at the Crow's Nest.

The agenda was adjusted, moving item #11 (History, General) to Tuesday, and #10 (Consortium Project Evaluations) to the end of the meeting on Tuesday.

• Marie and Kushigian reported they recently authored a chapter on electronic resources for the forthcoming collection, Doing Research in Feminism and Women’s Studies, (Hope Olson, ed., Bowker-Saur).
• UCI reported that their 3 AUL positions are still waiting for the second interviews to be completed; they also noted that one of their top candidates is going to UCSB.
• UCD and UCR both have openings for Special Collections positions.
• Marie mentioned her McHenry Library Feminist Press exhibit celebrating 25 years of Women's Studies at UC Santa Cruz. She encouraged members to take the opportunity to look at it.

The minutes were corrected and approved.

Sibley verified the existence of Moffitt's Free Speech Cafe, as mentioned in her campus report.

December meeting will be held at UC San Diego on Monday, December 11, 2000.

Marie and Sibley reported on the May library tour to Cuba, which they led through Global Exchange; Janes and Edgerton also participated. Marie explained that the seed idea for a library tour was planted in her mind when she met Marta Terry at the IFLA conference in Amsterdam, 1998. The major needs in all of the Cuban libraries are for current reference materials and journals, and they both urged all to publicize these needs and network to ship materials to Cuba.

Christine Bunting, UCSC Interim Head of Collections, gave a recap of the Collection Planners/CDL meeting, including the PAG (Preservation Advisory Group); new CDC Chair (UCSB's Cecily

Johns, who is also the new liaison to CRL); and the current licensing of databases.

She summarized the latest agreements for:

• DDRS: CDL paid 50% - $178,000 - and each campus pays its one-time share plus the annual access fee of $200
• HRAF: CDL picked up the Ethnography part the first year; all campuses will share the Archaeology part.
• ART INDEX RETROSPECTIVE: a Tier 2 purchase - all except UCR joined - $33,594 total, and $300/year access fee.
• BRITANNICA ONLINE: all campuses cancelled their individual subscriptions and now access the free - commercial - version.
• OED and ANB: CDL's negotiations were done through the California Higher Education Group, and CDL pays for OED's cost.
• BOOKS IN PRINT: CDL cancelled the FirstSearch version, saying Amazon and other com-sites were comparable.

• E-BOOKS/NETLIBRARY.COM: CDC is looking at netLibrary’s "1700" titles for possible consortial considerations. Sibley said UCB has contracted with netLibrary for about 600 high-use e-books in the social sciences. Criteria used were 5+ circulations; cost is cost of book + 50%, only one user at a time.
• E-JOURNALS: Discussed OCLC/ECO and EBSCO arrangements.
• AP PHOTO ARCHIVES: PAG recommends "first year status quo funding..."

There was a long discussion of our ongoing difficulties and/or frustrations with CDC, CDL, and our

individal collection managers/bibliographer's funds, e.g. How are decisions made as to which databases will be pursued? (specifically, how did DDRS make it to the top of the list?). Bunting had "no real

answer;" she recommended we look at CDL's In Process webpage.

9.1 CDL Web Design Advisory Group Report:

Sibley reported on the first meeting of the newly formed CDL Web Design
Advisory Group which includes  Brian Warling/CDL, Chair, L. Tanji/UCI
representing Humanities, B. Sibley/UCB representing social sciences, C.
Rodriguez/UCR representing Sciences, P. French/UCD representing
cataloguers, and D. Yamamoto/UCLA as systems/web management expert. The
group was formed to advise CDL Digital Library Services led by L. Farley
on the most appropriate ways to integrate new tools and services, to test
and evaluate new features, and provide feedback on important design
issues.

One of the key issues discussed by WDAG was the selection and maintenance
of the vocabulary used for the CDL Directory. Warling reported that the
present vocabulary structure was not sustainable and that another model
was needed and suggested that the LC classification be used as the
standard. He stated he would prepare a proposal and ask committee members
to get feedback from selector groups and colleagues at their home campus
about this.

There was a discussion by consortia members on the amount of time and
energy spent on the initial CDL Directory vocabulary project and the group
agreed that too much time had been spent working on this with the result
that was still unsatisfactory. For any future CDL request for feedback on
any new vocabulary proposal the consortia would probably proceed
cautiously.

Discussion on the amount of time and energy spent on the CDL Directory vocabulary project; all agreed too much time was spent on this issue.

3. CDL/JSC Surveys and Attendant Issues

• History Survey: Broidy reported there was collaboration with other consortia, and she submitted the list of titles to CDC, which included HarpWeek, EEBO, NISC package, and Godey’s Ladies Book.
• Women's Studies Survey: Ariel noted the list she submitted had the NISC package at the top of the list; The Women’s Studies Encyclopedia was not included given relatively low price and mixed evaluations from consorium members.

Koller pointed out that the various CDL resource liaisons seem to do different things; is there a common concept for these liaisons? Discussion followed.

**ACTION** Ariel will draft a letter to CDL asking for clarification; she will solicit signatures from other subject groups before sending it.

Ariel raised the question of having a designated licensing contact for the Consortium. Given the intensive workload involved in licensing, the group determined this would be too onerous for one person. It is hoped that further guidelines, workshops and assistance from CDL will facilitate these negotiations.

Ariel asked if anyone was interested in negotiating a Tier II contract for a women's studies database. Barnes and Goldstein expressed an interest.

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The meeting resumed at 9:10 a.m. at UCSC's Third World Student Lounge in the Student Center.

Marie explained where lunch was available, and after consulting with the group, it was agreed we would end the meeting at 2:45 in order to make the airport departures on time.

Broidy distributed four lists:

• "Titles held by 5 or more campuses;"
• "Titles held by 4 or fewer campuses currently under cooperative agreement (rev. June 2000)
• "UC/Stanford ...journals held by 4 or fewer campuses"
• "Problem titles: Stanford titles held (but not claimed by) at least one UC campus."

**ACTION** By July 1^st members are to contact Broidy with any revisions (notably any cancellations from the "5 or more" list), or with any titles they agree to pick up.

Janes distributed her list, "British History Journal Project," and explained her methodology for selecting the titles. With the British Isles (vs. the UK, altho' she did include some Commonwealth titles) as her template, she searched British or English history-related journals from Historical Abstracts, American History and Life, Ulrich's, and the American Historical Association's Guide to the Historical Literature (avoiding "local history" titles). She considers this list "Phase I: British Isles," as she noted that R. Coates/UCSD ( who was to work on this project but was unable to attend) wants to focus on the broader UK literature.

**ACTION** By July 1st members are to verify holdings and alert Janes to any other titles owned which are not on the list.

**Action** Before July 1st Broidy and Janes will send out reminders re. the above action items for their projects.

Janes posed R. Coat's question as to how British History happened to be included in this consortium. A history of the formation of the group was given. Discussion followed and covered who chose to participate in consortial activities; the importance of attending meetings, as well as having representation from all campuses; the agreed upon decision to have the agenda cover History one day, and Women's Studies the next (not always possible given overlapping areas); plus the importance/support/encouragement placed on consortial efforts by the administration.

Kanter distributed the UC Library Microfilm [now Microform] Purchases in U.S. History report for July

1999-June 2000, emphasizing that the list represents United States materials only. Barnes noted that UCSB has added the John Foster Dulles papers. Williamson amended that UCSD's "Colonial Discourses" didn't belong on this U.S. list. There followed a discussion of how/when/whether to notify the group of an intent to buy microform materials. It was agreed that members should post to Kanter any intent to buy, as well as purchases (he will then reflect them to the group). Information should include the title, publisher, availability of a guide, and a minimal description of the work. Kanter stated there are no price limits to this list, and that it is an on-going project.

Since Marie is retiring, a new project coordinator is needed. Sibley agreed to take over. It was emphasized that both North and South components of the project have to coordinate with their individual Special Collections heads. Barnes noted she had been doing this at UCSB for all of the southern presses. After discussion re. the parameters of the project, Ariel suggested we have written guidelines for the various

roles of participants, and standardized letters to the presses, etc.

**ACTION** By Sept. 30, Marie and Sibley will draft guidelines addressing the roles of the coordinators, the roles of campus contacts (those who decide locations, and circulation restrictions), the role of the archives at UCB and UCSB, and a template letter for contacting the presses. Marie will also send project materials (letters, etc.) to Kushigian for Consortium archive.

Williamson brought up the discrepancies found in the author or notes fields in the different campus catalogs

**ACTION** Marie will send out a final version for the notes field. [NB: Email sent to group on June 14^th.]

Barnes distributed the draft Women's Studies Microform Collections (revised June 2000) list, and her Desiderata list. Barnes suggested developing a list of Women's Studies historical periodicals. We agreed to start by developing a list of historical periodicals on microfilm, as another section of the WS Microform List.

**ACTION** - Barnes will send the URL for Stanford's site.

• Members are to review her list, verify their campus holdings, and notify Barnes of additions or correction.
• By July 15 everyone should notify her of any holdings they have of historical women's periodicals on microform.
• By August 1 she will get revised list to Kanter to be posted.
• Members should post to the reflector all purchases and intents to purchase.

Ariel distributed two lists:

1. UC Women’s Studies Consortium Journals Project, June 2000
2. Commitments by Campus: Titles Under Cooperative Agreement, Women’s/Gender/Feminist Studies Journals, June 2000

Question: for titles with 4 or more campuses, should we remove titles from our Agreement list, and change the cataloging records? It was decided to remove them from the Agreement list, but not to change the catalog records.

**ACTION** Williamson will post exact wording for catalogers, indicating "Don't cancel...."

E-journals availability indicated on the chart is still not comprehensive; send any updates to Ariel.

**ACTION** By July 1st -For the Master list, members should send Ariel any corrections or additions.

For the grid-list, Ariel will update it based on what members send her, and she will send it to Kanter for posting by August 1.

It was thought that John Ober's CDL Education group was going to do a template for guides; since this isn't so, and Marie is doing a CWI guide for UCSC, she will send her template to the group.

**ACTION** Marie will send template to the group.

Discussion as to how resource liaisons are chosen. Ariel reported from her meeting with the Resource Liaisons, noting how skewed the selection is, with most coming from 1-2 campuses (UCI has

12!). Kushigian indicated that B. French chooses liaisons based on the recommendations accompanying the names. Williamson agreed to have her name recommended for the Genderwatch liaison.

**ACTION** Williamson will talk to her AUL S. Starr. Consortia will send Williamson (GenderWatch) and Goldstein's (Historical Newspapers Online) names to C. Sheldon, copying S. Willhite.

• A draft chart of our projects was distributed by Ariel, and added to and amended. "CONSORTIA" was added as an additional category, with Kanter as webmaster, and Kushigian as archivist. The JSC surveys timeframe was amended read "semi-annual."
• Resource Liaisons added: Goldstein volunteered for Historical Newspapers Online [*but note change below]; Williamson volunteered for GenderWatch.
• Brown Women Writers Online: Kushigian will negotiate with the vendor; Ariel will discuss with other campus groups.
• HarpWeek: Broidy will continue to work on this as a Tier II.
• The question was raised as to a history of our consortia's chairs over the years.

**ACTION** Members are to send Janes the names of chairs and their terms and Janes will create a chart.

**ACTION** Ariel and Janes will compile a draft of our Annual report and send it to members by the end of the summer.

*After discussion, it was agreed Goldstein would be the resource liaison nominations for EEBO, and Janes for Historical Newspapers Online.

There was general discussion evaluating our projects, as well as the usefulness of the JSC surveys. All agreed our projects were useful; as to the JSC surveys, it was agreed we would wait and see if they issued

another call, then decide. It was pointed out that the surveys do provide us an opportunity to express our opinions re. the acquisitions of databases, etc.

Other possible projects suggested:

• Barnes will work on an historical women's periodicals project (microform and print).
• Goldstein is creating a media list of UCD holdings.
• Other possibilities include:

There was general discussion re. our relationship with CDC: What do we expect of it? What is the role of the CDC rep? Are they an advocate? Are they for information only? Of special concern was the precipitous cancellation of BIP, and future actions; it was strongly agreed that CDC/CDL must consult with group before dropping databases.

**ACTION** By July 15^th Broidy volunteered to draft message to C. Shelton addressing the above issues.

Meeting adjourned at 2:45 p.m.

Respectfully submitted,

S. Edgerton and S. Barnes, UCSB

[Revised 11/13/00]