MEMORANDUM OF AGREEMENT

UNITED STATES HISTORY JOURNALS

UC/STANFORD LIBRARIES

U.S. HISTORY CONSORTIUM

JUNE 1994

 

GOAL:

To ensure that major journals in the field of United States History are available to scholars and students in University of California and Stanford Libraries.

PARTICIPANTS:

Active participants in this agreement are the member libraries of the UC/Stanford United States History Consortium: UC Berkeley, UC Davis, UC Irvine, UC Los Angeles, UC Riverside, UC San Diego, UC Santa Cruz, and Stanford University.

SCOPE:

The United States History journals on the list of Commitments by Campus are governed by this cooperative agreement. At the time of this agreement, these titles are held by four or fewer libraries in the Consortium. This supplements the list of Core Journals in United States History held by most campuses and therefore not under cooperative agreement at this time.

All Consortium members have full access to articles in these journals through interlibrary loan of photocopies and, when circumstances warrant, complete issues or bound volumes.

PROVISIONS:

    1. Each holding library agrees to consult and negotiate with other holding libraries prior to cancellation of any title.

      2.  

    2. Library assuming primary responsibility for a title agrees to retain that title as an active subscription for five (5) years. Library assuming primary responsibility for a title is underlined on the list.

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    3. Each library will notify the Project Coordinator of any and all cancelled and ceased titles in U.S. History (Cooperative and Core titles) as soon as they are identified.

      4.  

    4. Each library will notify the Project Coordinator of all new subscriptions as soon as they are instituted.

 

ADDITIONAL COMMITMENTS:

 

    1. Processing and retention are the responsibilities of holding libraries. Costs associated with processing and retention are borne by the holding library.

      2.  

    2. Holding campuses commit to cataloging all titles promptly and fully, as well as to sharing bibliographic information through rapid input of titles into MELVYL. The in-house serial record for each title assigned to the campus will be tagged and a note included that indicates the library's Consortium commitment for the subscription and the agreed upon retention period.

      3.  

    3. Holding campuses will assure that missing issues or volumes from years covered by the retention agreement are replaced to the extent possible. They have the option of retaining issues unbound, binding them, converting them to microform, and/or transf erring older volumes/issues to the regional library facilities. In the latter case, campuses with retention responsibility will have first priority in storing specific titles, provided another copy is not already in the facility.

      4.  

    4. Holding libraries will provide intercampus loan of these materials within the UC/Stanford system. Rapid turnaround time is essential for effective systemwide collaboration.

      5.  

    5. The holding libraries may, through a process of consultation and negotiation with other Consortium members, add additional titles to the project lists. Holding libraries also may make changes in the journals list as cessations or title changes occur and notify the project coordinator.

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    6. Although a major rationale for collaboration collection development agreements is to eliminate or reduce unnecessary duplication, this agreement does not forbid any library from using its own funds to acquire materials that are judged to be needed on site for primary users.

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    7. Significant changes in the agreement must be negotiated by Consortium members. Any library needing to withdraw from or significantly alter their participation in this agreement must notify the other Consortium members in writing of the intention at l east one calendar year in advance.

      8.  

    8. The agreement will be monitored by the U.S. History librarians of the participating campuses, following procedures established by them. Although it is assumed that this agreement will remain in force indefinitely, Consortium members will review th e agreement and update the list at least every two years.